ERIN – The board here has approved its meeting schedule for 2022, with the most notable change being that board meetings will be held on Thursday instead of Tuesday.
On November 3, City Clerk Lisa Campion reported on recommended changes to the city’s current procedure by-law regarding council meetings.
The current regulations state that meetings will be held on the first and third Tuesday of each month at 1:00 p.m. and 6:30 p.m.
Campion’s report recommended changes, to take effect on December 31, including moving all council meetings to the second and fourth Thursdays of the month at 3 p.m.
She explained that the change will give council more time to review agendas, avoid interference with holidays, and provide the city with an estimated maximum cost savings of $ 13,500.
“Not only will this change create more consistency with regard to schedules, but it will also give staff more time to finalize reports during vacation periods, lead to cost savings for our residents and provide a better work-balance. personal life to board members and staff. The report says.
When asked to clarify the savings, city spokeswoman Lavina Dixit told the Advertiser it’s about staff time.
“Evening hours result in overtime for staff (overtime) – which exceeds their scheduled working hours,” Dixit said in an email.
“However, by scheduling meetings at 3:00 p.m., which is on time, the city can save up to $ 13,500.”
Staff also proposed an amendment to the city meetings curfew that would have council adjourn at 7:00 p.m. for meetings that begin at 3:00 p.m. if it is still in session at that time “unless it not otherwise determined by a resolution of the council adopted unanimously among the members present ”, and provided that the session is not extended for more than one hour.
In addition, the current bylaw specifies that the inaugural council meeting is to take place on the first Tuesday in December.
Staff proposed an amendment to allow the inaugural meeting to take place after November 15 “as determined by the Clerk at a location determined by the Clerk”.
The report noted that the amendment would allow the meeting to take place earlier than December 1, giving the board the opportunity to begin its work earlier.
The flexibility of the location will also allow staff to consider capacity and technology requirements when planning the meeting.
The report also noted that, according to the bylaw, the board can pass a resolution at any meeting to change the date and time of a meeting. The mayor can call a special council meeting at any time, and if there is insufficient business, staff can cancel a meeting.
Council unanimously approved the 2022 schedule, authorizing the recommended changes to the bylaws.
2020 financial statements
Erin’s council also approved the draft financial statements ending December 31, 2020 and directed staff to circulate and post copies of the statements on the city’s website.
During the meeting, the board reviewed the report prepared by BDO Canada LLP, the city appointed auditors.
The city’s financial assets were valued at $ 30,362,518 in 2020, up significantly from $ 13,984,611 in 2019.
The city’s fixed assets for year-end net book value were valued at $ 49,891,029 in 2020, up slightly from $ 49,118,325 in 2019.
Long-term liabilities are $ 3,271,820, down slightly from $ 3,603,852 in 2019. The city’s debt payment will be $ 339,952 in 2021 and $ 1,258,268 in 2022.
The 2020 reserve funds stood at $ 953,112, up from $ 1,029,656 in 2019. The 2020 reserves stood at $ 10,505,068, up nearly $ 2 million from 2019.
The auditor’s report noted that the city incurred $ 1.5 million in new debt in 2020 for the Station Street Dam and Bridge from the Ontario Planning and Infrastructure Corporation. The repayment terms will be determined at the end of the project.
The statement also addressed the uncertainty related to the pandemic, noting that with the impacts of COVID-19 continuing, there could be additional impact on the city that could affect “the timing and amounts received on city assets. and its future ability to deliver services and projects.
“Given the dynamic nature of these circumstances and the duration of the disruption, the associated financial impact cannot be reasonably estimated at this time.”